How to File the Emails Automatically in Outlook

If you have not used the Microsoft Outlook before or you are not a long term user, then you probably don’t know its full capacity. If you want to File the Emails Automatically in Outlook, then you are on the right post. Follow the steps and read through the blog to know about it.

How to File Emails in 2010 and 2007 Outlook

If you want to File Emails in 2010 and 2007 Outlook, then you can follow the provided steps:
  • Right-click on a message you would like to filter.
  • Tap rules.
  • Tap on Create Rule.
  • Click Move the item to the folder.
  • Tap on the Select folder.
  • Underline destination folder.
  • Tap twice to confirm.
  • Verify the box in the current folder.
As the procedure completes, it will file all the emails from that sender in one folder.



Source:- How to File the Emails Automatically in Outlook

How to File Emails in the Outlook 2007

If you wish to File Emails in the Outlook 2007, then pursue the given instructions:
  • Click on a message you would like to filter.
  • Tap on Create Rule.
  • Tap on from the sender.
  • Choose on Move the item to the folder.
  • Tap on the Select folder.
  • Underline destination folder.
  • Tap twice to confirm.
  • Verify the box in the current folder.

How to File Emails in the Outlook 2013

Follow the given steps to File Emails in the Outlook 2013:
  • Click on the message you would like to filter.
  • Open Home Tab.
  • Tap on Rules option.
  • Tap on Always Move Messages in the sender option.
  • Underline the folder you want to move them in.
  • Click OK.

How to File Emails in the Outlook 2016 and 2019

Go through the provided steps to File Emails in the Outlook 2016 and 2019:
  • Click on the email you want to filter.
  • Open message tab.
  • Tap Rules option.
  • Tap on Create Rule option.
  • Choose from the Sender checkbox.
  • Tap on Move item to a folder button, under do the following section.
  • Choose a new folder below Rules and Alerts option.
  • Tap to create a new folder.
  • Select  OK.

How to File Emails in the Outlook 365

In case you intend to File Emails in the Outlook 365, go through the below-mentioned steps:
  • Tap on the gear icon of Outlook 365.
  • Select on the View all Outlook settings.
  • Open mail tab.
  • Tap on Rules option.
  • Select Add new rule.
  • Input name for a new rule.
  • Tap on Add a condition.
  • Select From.
  • Input email address you need to filter.
  • Tap on Add an action.
  • Select Move to option.
  • Create a new folder or choose the destination folder if it’s already created.
  • Tap on Save option.
This process will then automatically move the existing emails or incoming emails from the selected sender to the folder.

How to file Emails in Folders by keywords

The user can classify the emails based on specific keywords. This can help in saving a lot of time and energy instead of filing or filtering emails individually.

How to Add Category in Outlook on Desktop

In case you need to Add Category in Outlook on Desktop, then you need to follow the offered steps:
  • Open Microsoft Outlook.
  • Go to the Home tab.
  • Tap the Rules option.
  • Select Create Rule.
  • Choose the Advanced options.
  • Select the condition that the user wants from the list.
  • Tap the Next button.
  • Select the checkbox next to the Assign category option.
  • Tap on the blue category link.
  • Choose the desired category you want for your email from the new Color Categories option.
  • Tap the OK option.
  • Select Finish in the Wizard menu.

How to Add Category in Outlook 365

If you want to Add Category in Outlook 365, then abide by the given instructions:
  • Sign in the Outlook account.
  • Go to the Settings menu.
  • Choose the View all Outlook settings option.
  • Tap mail option from a Settings dialog box.
  • Tap Rules option.
  • Tap Add new rule.
  • Name the rule in the given box.
  • Tap Add a condition.
  • Choose a situation you agree with the reason for filtering emails.
  • Tap on Add an action.
  • Select the Categorize option.
  • Select the appropriate category for filtered emails.
  • Tap on Save option to finish the process.
Chloe Decker is a self-professed security expert; she has been making the people aware of the security threats. Her passion is to write about Cybersecurity, cryptography, malware, social engineering, internet, and new media. She writes for Microsoft products at office.com/setup.

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